Features List

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Email

check Robust Webmail Client that is as powerfuls as any desktop email client

check HTML rich emails that support images and videos

check Complete synchronization with desktop and mobile clients

check Request Read receipts (per email or setting to enable for all)

check Request Delivery receipts (per email or setting to enable for all)

check "Disposable" addressing by folder -- Create one-time use email addresses that are active for a specific amount of time for things like free trial sign-ups, newsletters, etc.

check Add/create a task from an email

check Ability to share email folders (parents and children) individually with domain users

check View an email’s text, raw content, and header

check Support for nested folders

check Ability to move, rename and delete email folders

check Automatic and manual saving of Drafts

check Warning for common mistakes prior to sending messages (e.g. no subject, missing attachments, etc.)

check Ability to use To address for replies

check Choose Default From Address and Reply-To Email address

check Plus Addressing to help organize newsletters, etc.

check System, domain or user level folder auto-clean rules

check Automatic forwarding to one or multiple email addresses

check Catch-all alias

check Ability to link files from cloud storage -- SmarterMail’s File Storage, Dropbox, OneDrive, etc.

check Send / receive from email and domain alias addresses

check Centralize email accounts from different providers within a single interface (SMTP Accounts and Email Retrieval)

check Support for Autoresponders, including the ability to set different autoresponders for internal users, contacts or domain, set date ranges, frequency, etc.

check Robust Content Filtering rules

check Contextual shortcut for adding / updating filters

check Domain or user Trusted / Blocked Senders

check System, domain or user level spam filtering actions (move to junk, delete, mark as spam, etc)

check Create and use multiple signatures

check Set Delete action (move to folder, etc.)

check Set text encoding

check Set message priority

check Ability to sort and filter by common items like: read/unread, emails with attachments, messages linked to tasks, flagged messages, etc.

check Forward multiple emails as attachments

check Help against phishing – indications of Trusted Senders, full email address shown if not trusted

check Ability to hide images from external website

check Automatic blocking of harmful scripts present in messages

Calendars

check Attendee availability

check Multiple Calendar support

check Ability to share primary and secondary calendars with domain users

check Subscribe to internet calendars

check Domain or user Calendar auto-clean

check Create appointments based off of specific time zones

check Conference room scheduling

check Domain calendaring for things like company holidays, PTO calendars, payroll calendars, etc.

check Import/export ICS file

check Categorize appointments for primary and secondary calendars

check See Task start and due dates on a user's calendar

check Ability to view personal and shared calendars concurrently or separately

check Various views (e.g. Agenda, Month, Week, etc.)

check Set a primary or secondary calendar as default

check Complete synchronization with desktop and mobile clients

Contacts / Address Books

check Grid view or card view

check Import/Export VCard or CSV

check Categorize contacts from primary and secondary folders

check Multiple phone numbers and email addresses

check Global Address List (ability to allow users to opt out)

check Ability to show aliases and mailing lists in GAL

check Multiple folder support

check Ability to view personal and shared contacts concurrently or separately

check Ability to share primary and secondary contact folders with domain users

check Set a primary or secondary contact folder as default

check Shortcut to add a contact from Email view

check Shortcut to email a contact (or group of contacts) from Contacts view

check Shortcut to send one or more contacts’ VCards via email

check Supports contact properties from popular clients like Microsoft Outlook and Apple Contacts

check Support for Apple’s contact groups (client-side only)

check Complete synchronization with desktop and mobile clients

Group Chat

check XMPP support for syncing to desktop and mobile clients (Adium, Digsby, IM+, etc.)

check Domain chat search

check Archiving for HIPAA and Sarbanes Oxley compliance

check Audio and video chat

check File sharing with previews

check Offline messaging within the webmail client

check Ability to use aliases as rooms

check User availability (online, offline, away)

check Download chat history

check Ability to enable/disable per domain or per user

check All communciation is kept within your server / domain

check Can eliminate the need for third-party products/services like #Slack

Team Workspaces

check Audio and video support for up to 9 individual users

check Screen sharing: individual windows, applications or browser tabs

check Password protected Workspaces

check Guest access

check Pin/unpin attendees

check Text chat for unlimited users

check Manage attendees: remove from workspace, remove from video and more

check File sharing/storage by Workspace (separate from standard File Storage)

check Ability to restrict file sharing permissions to organizer, domain users or everyone

check Shareable links to a Workspace to allow for participation of users outside your domain

check Can be used in conjunction with Calendar appointments/invites

check Ability to set video quality

check Input/output device management

check Ability to see previous workspaces -- live chat, shared files, etc.

check All communciation is kept within your server / domain

check Can eliminate the need for third-party conferencing products/services like GoToMeeting or Zoom

Tasks

check Grid view or card view

check Task start and due dates can be added to your Calendar

check Set Status (Canceled, Not Started, Completed, In Progress)

check Set Priority level (1 - 10)

check Manage/track completion percentage

check HTML editor for Task description

check Set reminders for Task due dates/times

check Task Categories for primary and secondary folders

check Multiple folder support

check Ability to view personal and shared tasks concurrently or separately

check Ability to share primary and secondary Task folders with domain users

check Set a primary or secondary Task folder as default

check Create a Task from email

check Complete synchronization with desktop and mobile clients

Notes

check Color coding to help with organization

check HTML editor for Note description

check Support images and video

check Import Notes in CSV format

check Grid view or card view

check Category support for primary and secondary folders

check Multiple folder support

check Ability to view personal and shared Notes concurrently or separately

check Ability to share primary and secondary task folders with domain users

check Set a primary or secondary Notes folder as default

check Complete synchronization with desktop and mobile clients

Web Interface (Webmail Client)

check Robust browser-based client that matches features available in any desktop email client

check Compatible with any modern browser

check Responsive design for both desktop and mobile compatibility

check Light or dark theme

check Standard and Advanced Search

check Preview message attachments

check Notifications for shares, appointment reminders, events etc.

check Automatic attachment/removal of shared items

check Ability to customize login page for system wide or per domain

check Thumbnails for image file attachments

check News Feeds section - add/subscribe to news feeds and review directly from webmail

check Download all attachments as .ZIP

check Upload attachments in the background

check File storage linking PLUS the ability to link files from services such as Dropbox, OneDrive, etc.

check Automatic save as draft

check Follow-up flagging

check Linked emails and tasks

check Advanced content filtering

check Advanced spam filtering rules

check User-level auto-clean

check Support for multiple languages

check Email address auto-complete similar to Microsoft Outlook

check Import and export contacts

check Support for user and domain aliases

check Multiple signatures support

check Multiple identity/SMTP support

Collaboration

check Sharing of primary and secondary email folders

check Sharing of primary and secondary Calendars

check Sharing of primary and secondary Contacts

check Sharing of primary and secondary Tasks

check Sharing of primary and secondary Notes

check Team Workspaces for audio / video conferencing for team-wide collaboration, within or outside a domain

check Group Chat for audio / video / text chat for domain users

check Automatic sharing of items / removal of shares

check Synchronization of shares with desktop and mobile clients

check Ability to use Aliases or User Groups for group messaging and sharing

File Storage

check Share links to files versus adding attachments -- eliminates sending/file size limits

check Blacklist certain file types/extensions

check Previews available for certain file types -- icons for PDFs, etc.

check Multiple folder support

check Workspace and Group Chat files stored separately

check Ability to password protect shared links

check Ability to set time limit for link/download availability

check Set public/private availability

check Connect to third-party services such as Dropbox and OneDrive (including the ability to connect using School/Work Account)

Maling Lists

check Bounce detection

check Automatic removal of subscribers on bounces

check Optional double opt-in

check Subscriber custom fields

check Friendly unsubscribe links in messages

check Common subscriber database for all mailing lists

check Merge variables and custom fields into messages (mail merge)

check Toggle auto-generated response to mailing list commands

check Enhanced mailing list compose with attachments

check Customized command messages

check Mail logging per subscriber

check Throttling of mailing lists

Antispam Measures

check Configurable and manageable options, including content filter bounces, max message size to scan, enabling SRS when forwarding, etc.

check Support for Message Sniffer add-on

check Support for Cyren Premium Antispam add-on

check Incoming and outbound spam checking

check Message retrieval via POP and IMAP (outgoing messages only)

check Spam checking on POP3 message retrieval

check Spam checking on POP3 message retrieval

check Outgoing spammer detection and limiting

check SpamAssassin-based Pattern Matching Engine

check Support for distributed SpamAssassin servers (Linux or Windows)

check SPF record checking

check DKIM support

check DMARC support

check RBL/URIBL listing detection

check Ability to add and weigh custom RBLs/URIBLs

check Reverse DNS checking

check Greylisting (based on IP, sender location, spam weight, etc.)

check Configurable spam weights for system, domain and users

check Configurable spam headers

check Configurable and manageable Greylist options

check Trusted senders

check Require SMTP authentication for outgoing messages

check Support for Declude

check Allow Domain Administrators to override Actions

check IP Bypassing for spam checks and/or greylisting

check Greylist Filtering for excluding greylisting based on IP

check SMTP Blocking

check System-level Trusted Senders (domains and/or email addresses)

check Compatible with third-party antispam solutions, services and appliances

Antivirus

check Support for Cyren Zero-hour Outbreak Detection add-on

check Out-of-the-box ClamAV

check Support for third-party command-line antivirus solutions

check Support for a remote ClamAV server (Linux or Windows)

check Virus quarantine (outgoing messages only)

Security/Attack Prevention

check Incoming and outgoing TLS

check 2-Step Authentication, including support for email recovery or authentication clients (e.g. Microsoft or Google Authenticator)

check Incoming and outgoing SSL

check Active Directory Authentication

check Optional alternate SMTP port

check SMTP authentication by domain

check Restrict administrator access via IP

check Brute force detection for Webmail

check Manual and automatic IP whitelisting/blacklisting

check Automatic harvest attack prevention

check Automatic denial of service prevention

check Malicious script filtering in webmail

check Throttle user and domain activity

check Throttle incoming bounces to prevent saturation

check Domain or user-based throttling

Mail Server Protocols

check Microsoft Exchance ActiveSync (EAS) (Optional add-on)

check Microsoft MAPI/Exchange Web Services (EWS) (Optional add-on)

check SMTP

check IMAP and IMAP IDLE

check POP3

check LDAP

check CalDAV

check CardDAV

check XMPP